Majestic Meeting Venue | The Castle Hotel Windsor

Meeting Rooms

Discover Windsor’s largest events centre at The Castle Hotel, boasting 10 versatile and fully equipped meeting rooms. The self-contained event centre can accommodate intimate groups of 4 delegates or more and up to 400 delegates for larger events. In addition, there is a dedicated breakout area for refreshments and multiple break out rooms available. For larger conferences or for when privacy is key, the whole conference centre can be hired exclusively.

Gaining our Green Meetings Gold Award reinforces our commitment to sustainability and environmental responsibility in reducing our carbon footprint across all areas of the business. Complementing the impressive conference facilities, the hotel offers 108 bedrooms, ideal for residential conferences. After a productive day’s meeting, delegates can unwind in Leaf restaurant or take advantage of the private dining options available.

The Castle Hotel combines modern amenities with a touch of sophistication, ensuring a seamless and memorable event experience.

CENTRALLY LOCATED MEETINGS

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Short distance from Heathrow airport

Less than 10 miles, a 15 minute drive, from the airport

Easy access from the motorway

Just fives minutes from junction 6 of the M4

Close to local train stations

800m from Windsor & Eton Central train stations

Self-contained flexible meeting spaces

10 meeting spaces for 4 to 400 delegates including dedicated breakout area

Onsite parking

Onsite parking available for up to 100 cars including EV charging points

Day delegate and 24 hour packages

Custom packages to suit all types of events with a choice of dining options

State-of-the-art AV equipment

Included as standard including Clickshare technology in selected suites

Green Meeting Gold Award

Key focus on sustainability including a dedicated Green Meetings package

108 bedrooms

Choice of rooms from Classics and deluxe bedrooms to suites to suit all needs

Take a virtual look

Discover the ideal setting for your next meeting with our choice of 10 meeting rooms which can be tailored to your exact specifications. For multi-day events, we have rooms adjacent to the conference centre which are convenient and quiet, to help your team restore, renew and revive. Immerse yourself in our virtual tours and discover the possibilities with our exceptional spaces.

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Explore our spaces

Windsor and Georgian Suite

Theatre 400

U Shape 60

Boardroom 50

Classroom 150

Banquet 300

Cabaret 170

The grandest and largest meeting space in Windsor, with breath-taking valuated ceilings and majestic chandeliers. Suitable to host up to 400 delegates.

The Castle Hotel Bleheim meeting room people using the interactive screen

Boardrooms

Boardroom 14

Our spacious boardrooms are ideal for a range of private events and all-important meetings. The Blenheim suite also benefits from ClickShare technology for easy wireless video conferencing with just one click.

Syndicate rooms

Boardroom 8

At The Castle Hotel Windsor we are delighted to offer three stylish Syndicate Rooms to accommodate smaller meetings and events. All rooms offer air conditioning and natural daylight.

Balmoral Suite

Theatre 80

U Shape 30

Boardroom 24

Classroom 30

Banquet 72

Cabaret 50

The Balmoral Suite is a contemporary function room located on the ground floor of our conference centre. It can accommodate 40 delegates cabaret style, with natural daylight, air conditioning, and a private bar area.

Sandringham Suite

Theatre 80

U Shape 30

Boardroom 24

Classroom 30

Banquet 72

Cabaret 50

The Sandringham Suite is ideal for smaller conferences, meetings and other unique events. Located on the first floor and boasting an original fireplace, period features and a fully stocked bar.

Windsor Suite

Theatre 260

U Shape 60

Boardroom 50

Classroom 96

Banquet 204

Cabaret 120

It’s fitting that one of the most historic and prestigious hostelries in Windsor should also contain within it the oldest and largest ballroom, accommodating up to 260 guests.

The Castle Hotel Windsor Green Meetings Gold

Award winning green meetings

Having achieved both a Gold Green Meetings award and retained the Gold Green Tourism Award for the second consecutive year, when you book a meeting at The Castle Hotel Windsor you know your business has the opportunity to host eco-conscious meetings in the heart of Windsor.

Meet more responsibly, one meeting at a time and book our green meetings package for your next meeting.

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LATE AVAILABILITY MEETING OFFERS

Looking for a last minute meeting venue in the heart of Windsor? Take a look at our late availability day delegate offers.

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MEMORABLE MENUS

Wherever possible, we support our local community and you will find many dishes bursting with flavoursome, local produce. Along with gluten free and healthy options, delegates can now also enjoy a range of delicious vegan dishes developed by Alison Knight, Vegan Consultant, and Suraj Lokhande, Head Chef.

Offering a plant-based menu with a difference, the delicious gourmet dishes appeal to vegans or conscious-diners as well as being good for the planet and for our carbon footprint.

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TEAM-BUILDING

We know that, to create a positive workplace culture, you have to invest in your in-house talent, so why not reward your employees with the perfect combination of work, rest and play at The Castle Hotel Windsor? Our meetings and events specialists can work with you to craft a team-building away day that reinvigorates staff and fosters exciting new ideas.

Let us help you plan a programme of activities to suit teams of all sizes. We work with an array of handpicked local partners, including Dorney Lake, who offer a thrilling array of activities on land and water. After creating new synergies, help your team nourish body and soul with lunch or dinner at our Leaf restaurant. Whatever your ideal team event, we can make it a reality.

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The Castle Hotel Windsor meeting room table close up

Tailored meetings for the healthcare sector

The Castle Hotel is a trusted meeting venue for the healthcare sector in Windsor. The 10 flexible meeting rooms are ideal for conferences, large-scale product launches and demonstrations with ample space for equipment and a number of smaller meeting rooms are available for breakout sessions. We guarantee exclusively with only one healthcare company using the conference centre at any one time along with the option for exclusive hire for full privacy.

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Trusted by the technology sector

The close proximity to the M4 corridor makes The Castle Hotel a popular choice for companies from the IT and technology sectors. Essential requirements include offering high speed and reliable wi-fi along with extra bandwidth available and a flexible choice of meeting rooms along with plenty of breakout spaces for smaller groups. Where technology is key, The Windsor Suite is equipped with ClickShare Present wireless technology for seamless content sharing and presenting along with Bluetooth for sound quality. The Castle Hotel is a meeting hub where technology meets functionality for your business needs.

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MAKE AN ENQUIRY

Get in touch with our dedicated conference team to discuss your requirements for the perfect professional event. From your technical needs to catering and accommodation, we make sure that you and your guests have a smooth-running, productive visit.

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